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Vertical SaaS for Professional Services

The operations platform professional services firms actually need

VectraSpire connects projects, utilisation, and profit in one purpose-built layer. No configuration marathon. No generic ERP to wrestle with. Ready in days.

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No credit card required. 14-day free trial. Cancel anytime.

Trusted by operations teams across UK professional services

Management Consultancies
Digital Agencies
Engineering Practices
IT Services
Architecture Firms

50 to 500 employees · UK-headquartered · purpose-built from day one

The operational gap

Most tools weren't built for how professional services firms actually work

Spreadsheets running delivery

Projects tracked in Excel, resourcing in a shared calendar, financial data in the accounting system — three tools that never talk to each other.

Generic ERPs with 6-month onboarding

Horizontal platforms built for everyone serve no one well. You configure for months and still get reports that don't reflect how your sector measures success.

Margin erosion you can't see coming

By the time a project is over budget, it's too late. Without real-time visibility across delivery, people, and profitability, you're managing in arrears.

VectraSpire was built for this sector. Specifically.

One layer. Projects, people, and profit connected

Delivery data, resource utilisation, and financial performance live in the same workspace. One view shows you the whole business, not a fragment of it.

Live in days, not quarters

Pre-configured for professional services workflows. The terminology, the metrics, the reports — they're built in. No consultants. No configuration sprints.

Margin intelligence, not just project management

See which projects are eroding margin before they close. Track utilisation weekly. Know your run-rate profitability at the portfolio level, in real time.

"For the first time, our Operations Director and CFO are looking at the same numbers. VectraSpire eliminated three hours of weekly reporting and gave us a single source of truth."
Head of Delivery · UK management consultancy

Platform capabilities

Everything operations-critical, connected in one workspace

Project Delivery

Real-time project intelligence across every engagement

Track budget consumption, milestone progress, and delivery risk as work happens — not after month-end. VectraSpire surfaces the signals your PMs need before a project slips.

  • Budget-to-actual tracking with variance alerts
  • Milestone burndown visible to the whole delivery team
  • Client-facing status reports generated in one click
  • Risk scoring built around professional services thresholds
Resource Utilisation

Know who is doing what — and who should be

Move beyond capacity spreadsheets. VectraSpire gives you a live picture of billable utilisation across your team, letting you plan forward with confidence and protect your margins.

  • Individual and team utilisation dashboards
  • Forward-looking capacity planning with project demand overlay
  • Skill-match resourcing suggestions
  • Bench visibility to reduce idle time between projects
Financial Performance

Profit visibility at project and portfolio level

Stop discovering margin erosion at invoice time. VectraSpire connects time, costs, and revenue to give you a running view of profitability — so you can intervene while it still matters.

  • Per-project P&L updated in real time
  • Portfolio margin dashboard by client, team, or sector
  • Forecast-to-actual comparison with AI-assisted variance explanations
  • Integrates with Xero, Sage, and QuickBooks
Operations Reporting

Automated reporting. No more Monday morning exports.

Operations Directors spend hours every week pulling data from disconnected systems. VectraSpire automates the weekly pack — so your leadership team walks into Monday with the numbers already in front of them.

  • Weekly ops reports delivered to inbox automatically
  • Board-ready financial summaries with one-click export
  • Custom report builder for client-facing and internal views
  • AI-generated commentary on variances and trends

By the numbers

The commercial case for operational intelligence

Professional services firms that move from fragmented tools to a connected operations layer consistently see faster delivery, higher margin, and fewer surprises.

£140B+

UK professional services market VectraSpire serves

87%

Average billable utilisation improvement after 90 days

3.8×

Return on platform investment, reported by customers in year one

4 days

Median time from signup to first live ops dashboard

Customer story

Sector
Management Consultancy
Size
140 employees · 3 UK offices
Challenge
Project data in Smartsheet, resourcing in a spreadsheet, financials in Sage — weekly reporting took 6 hours of manual assembly.
Timeline
Live in 4 days. Full team onboarded in week two.

From 6 hours of manual reporting to zero. In one week.

A 140-person management consultancy replaced three disconnected tools with VectraSpire. Within 30 days, their Operations Director had real-time visibility across all 28 live engagements — and their Monday morning reporting pack became automatic.

−6hrs
Weekly reporting time eliminated. The ops pack now runs automatically every Monday at 7am.
+4pp
Improvement in portfolio margin within 90 days, driven by identifying two under-priced retainers and rebalancing resourcing across three accounts.
100%
Of project managers adopted VectraSpire within 14 days. No training programme required — the platform speaks their workflow from day one.
"We looked at Kantata and Accelo. Both needed months of setup and still wouldn't give us the margin view we needed. VectraSpire was live in a week and already paid for itself."
COO · UK management consultancy

Common questions

Everything you need to know

Questions we haven't answered here? Send them to hello@vectraspire.io

How quickly can we get VectraSpire running?
Most firms are live within 4 working days. VectraSpire ships pre-configured for professional services workflows — standard project types, billing models, utilisation metrics, and reporting structures are built in. You connect your existing data sources, import your team, and you're running. No consultants required.
Does VectraSpire work for firms with different billing models?
Yes. VectraSpire handles time-and-materials, fixed-fee, retainer, and milestone-based engagements natively. You can run mixed models across your portfolio and the platform tracks margin correctly for each. It also supports multi-currency billing for firms with international clients.
Can it replace our existing project management tool?
That depends on what you need. VectraSpire is an operations and intelligence layer, not a task management tool. Many firms run it alongside tools like Asana or Jira for granular task tracking, while using VectraSpire for the higher-level view — project financials, resource utilisation, and profitability. We integrate with most major PM tools via API.
What does the pricing look like?
VectraSpire is priced per seat, starting at £45 per user per month for firms of 50–200 people. Volume pricing applies above 200 seats. All plans include unlimited projects, full reporting, and UK-based support. There are no implementation fees for self-serve onboarding — book a call if you need guided setup.
Is our data hosted in the UK?
Yes. All customer data is stored in UK-based data centres (AWS London region), and VectraSpire is built to UK GDPR standards. We are ISO 27001 certified and can provide a Data Processing Agreement on request. Sensitive financial data never leaves your region.
What integrations are available at launch?
VectraSpire integrates with Xero, Sage, and QuickBooks for financial data; Asana, Jira, and Monday.com for project task data; Harvest and Toggl for time tracking; and HubSpot and Salesforce for pipeline data. A full Zapier integration covers additional tools. We add new integrations monthly based on customer demand.
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Get started

See your operations clearly. From day one.

Start a 14-day free trial. No implementation fees, no configuration marathon, no generic ERP to wrestle with. VectraSpire connects your projects, people, and profit in days.

Built for UK professional services firms · 50–500 employees

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No credit card required · Cancel anytime · UK GDPR compliant · ISO 27001 certified

Growth
50–200 employees
£45
per user / month

Full platform access. Unlimited projects. UK-based support. 14-day trial included.

Scale
200–500 employees
£35
per user / month

Everything in Growth plus dedicated onboarding, custom reporting, and SSO.

Enterprise
500+ employees
Custom pricing

Multi-entity, advanced integrations, SLA guarantees, and a named customer success manager.